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Home > Community > Board of Education > Policies & Procedures
Policies & Procedures


The local Board of Education is an arm of the state government established by the legislature.It is held responsible for the direction of the public schools and the acquisition and expenditure of funds related thereto. Within the limits set by the Education Code, the control of the district resides with the Board, which establishes policy and delegates administrative responsibility to the Superintendent of Schools. The complete Policy and Procedure Manual ( 893K ) can be downloaded in its entirety, or individual sections can be accessed according to the Table of Contents listed below. Table of Contents Bylaws of the Board of Education Download Bylaws of the Board of Education ( 106K ) ARTICLE I - PHILOSOPHY ARTICLE II - NONDISCRIMINATION & SECTION 504 GRIEVANCE POLICY ARTICLE III - CITY CHARTER PROVISIONS ARTICLE IV - COMPOSITION OF BOARD ARTICLE V - BOARD MEMBERS Qualifications Orientation Reimbursement for Expenses Stipends Authority of the Board Powers of the Board Duties and Responsibilities of the Board Health and Welfare Benefits (Self-funded) ARTICLE VI - BOARD OFFICERS Election Duties of President Duties of Vice President Clerk-Secretary ARTICLE VII - MEETINGS Regular Meetings Adjourned Regular Meeting Special Meetings Closed Sessions ARTICLE VIII - CONDUCT OF MEETINGS Quorum Agenda Communications from Public Staff Communications Procedural Guidelines ARTICLE IX - BOARD ASSOCIATIONS ARTICLE X - CONFLICT OF INTEREST CODE Adoption Designated Employees Disclosure Statement - Filing Disclosure Statements - Contents Disqualification Definition of Terms ARTICLE XI - AMENDMENTS ARTICLE XII - POLICY ADOPTION AND REVIEW Adoption, Revocation, and Review of Board Policies Adoption Revocation Emergency Adoption and/or Revocation Policy Review Policies and Procedures Manual Download Chapter I - General ( 53K ) SHORT TITLE DEFINITIONS RULES OF INTERPRETATION CONSTRUCTION SEVERABILITY Download Chapter 2 - Administration ( 85K ) ADMINISTRATIVE ORGANIZATION Superintendent of Schools Authorization to Accept Resignations Authorization of Superintendent to Act Administrative Staff Organization Organization Charts Line of Responsibility Responsibility for Administering in the Absence of the Superintendent SUPERINTENDENT'S ADVISORY COMMITTEES SCHOOL-BASED COORDINATED PROGRAMS Local Board Grants Permission to Participate Informing the School Community Establishing A School Site Council Comprehensive School Plan Waiver Request DECISION-MAKING PROCESSES Download Chapter 3 - Instruction ( 242K ) INSTRUCTIONAL PHILOSOPHY Educational Objectives Teaching Objectives Equal Educational Opportunity DISTRICT EDUCATIONAL PLAN Grade Distribution by Buildings School Size Class Size ORGANIZATIONAL PLAN ALTERNATIVE ELEMENTARY SCHOOLS ALTERNATIVE PROGRAMS CURRICULUM Content Courses of Study Curriculum Planning, Adoption and Review Foreign Language Study Sexually Transmitted Diseases Prevention Curriculum Experimental Programs Consultive Services Controversial Issues SPECIAL PROGRAMS Work Experience Advanced Programs Summer School Adult Education Continuation School Program Inservice Programs Contract Independent Study Program Student Leave of Absence Home/Hospital Instruction for Students with Temporary Disabilities CLASSROOM ORGANIZATION AND MANAGEMENT Grouping Homework Field Trips Extended Field Trips Non-District Study and Recreation Programs SCHEDULES AND PROGRAMMING Regular School Day School Calendar Patriotic Observances Special Activities Guidelines for Programs That Significantly Alter School Days PROGRESS REPORTS AND PROMOTIONS Reports to Parents Cumulative Records Promotions and Retentions Kindergarten Acceleration Promotion Exercises Graduation Requirements Mark Point Average (MPA) and Rank in Class (RiC) Proficiency Standards Physical Education Exemption Lists of Graduating Seniors INSTRUCTIONAL SERVICES Guidance Standardized Testing Psychological Testing Special Education Master Plan for Reviewing Special Day Class Location Vocational Education for Special Education Students Computer Services INSTRUCTIONAL MATERIALS AND FACILITIES Selection of Instructional Materials Instructional Materials Center Textbooks and Core Literature Other Instructional Materials Library Services Library Materials Copyright of Materials Developed by District Employees Adherence to Copyright Laws: Copying of Video Cassettes and Off-Air Video Taping, Computer Software and Print Materials TECHNOLOGY USE POLICY Download Chapter 4 - STUDENTS AND STUDENT SERVICES ( 258K ) ADMISSION Entrance Requirements Nonresident Attendance Provisions for Limited Enrollment ENROLLMENT Enrollment Provisions Intradistrict Transfer of Students ASSIGNMENT OF STUDENTS WITHIN A SCHOOL ATTENDANCE Attendance Requirements Non-Attendance and Tardiness Released Time Keeping Students After School Exemption CONDUCT AND DISCIPLINE Philosophy Supervision of Students Citizenship Appearance and Dress Jurisdiction Site Rules and Procedures Behavior Management Suspension/Expulsion Exclusion of Students Transfer of Students to Continuation Classes Withholding Grades, Diploma and Transcript Student Grievances Student Free Speech Drugs, Alcohol, Tobacco Tobacco-Free School District STUDENT FEES AND FUND RAISING HEALTH SERVICES STUDENT SAFETY District Safety Programs City/School Traffic Safety Committee School Safety Patrols Traffic Control Devices Disruption on Campuses or Other District Facilities Physical Abuse INTERSCHOLASTIC ATHLETIC PROGRAM High School Athletic Program City of Palo Alto Recreation Department's Community Athletic Program for Middle School Students EXTRACURRICULAR ACTIVITIES STUDENT RECORDS / RELEASE OF INFORMATION Prohibition Definitions Contents of Records Miscellaneous Provisions Transfer of Records Rights of Parents—Access and Challenge Privacy of Student Records Locations of Student Records SEXUAL HARASSMENT: STUDENTS Download Chapter 5 - CLASSIFIED HUMAN RESOURCES ( 118K ) DEFINITIONS Classified Human Resources Anniversary Date Applicant Appointment Certificated Position Class or Classes of Positions Classification Plan Classified Positions Coordinator Demotion Department Dismissal Employee Layoff Leave of Absence Months of Service Permanent Employee Position Probationary Period Reappointment Reclassification Regular Employee Reinstatement Resignation Status Suspension Temporary Employee Termination Transfer EMPLOYMENT Recruitment Selection Disqualification Appointment Employment Forms Assignment Hiring of Relatives Position Classification Plan Classification as Probationary or Permanent Employee Reinstatement of Benefits after Rehire EVALUATIONS, PROMOTIONS AND TRANSFERS Evaluations Promotions Transfers SEPARATION Resignations Retirement Early Retirement Program Reduction in Force DISCIPLINARY ACTION Definition of Disciplinary Action Causes for Disciplinary Action Disciplinary Procedures MEDICAL EXAMINATIONS Examination for Tuberculosis Physical Examinations COMPENSATION Salaries Payroll Deductions Industrial Injury Overtime Excluded Overtime Positions Working out of Classification Night Shift Differential BENEFITS HOURS OF WORK LEAVES, VACATIONS AND HOLIDAYS GRIEVANCES EMPLOYEE CONCERNS REGARDING DISTRICT POLICIES AND PROCEDURES TOBACCO-FREE SCHOOL DISTRICT STAFF DEVELOPMENT PLAN DRUG-FREE WORKPLACE ALCOHOL AND CONTROLLED SUBSTANCE TESTING POLICY FOR PERSONNEL OPERATING COMMERCIAL MOTOR VEHICLES SEXUAL HARASSMENT TECHNOLOGY USE POLICY Download Chapter 6 - CERTIFICATED HUMAN RESOURCES ( 142K ) CERTIFICATED STAFF RESPONSIBILITIES Staff Duties Professional Duties STATE BOARD OF EDUCATION'S CODE OF ETHICS Preamble Commitment to the Student Commitment to the Public Commitment to the Profession Unprofessional Conduct PERSONNEL APPOINTMENT Recruitment and Applications Interviews Selection Assignment Hiring of Members of Immediate Family Summer School Appointments Adult Education Appointment Assignment and Transfer of Administrators PERSONNEL RECORDS AND FORMS Contracts Credentials Transcripts Employment Forms Tuberculin Test Access to Personnel Records COMPENSATION AND RELATED BENEFITS Salary Schedules and Increments for Members of Bargaining Unit Salary Schedule and Increments for Management Salary Computations Plan for Professional Advancement Professional Advancement Categories Salary Payments LEAVES OF ABSENCE OTHER ABSENCES, VACATIONS AND HOLIDAYS Absences for Other Reasons Departure Before the End of the School Year Vacations Legal Holidays EXCHANGE PROGRAMS SUBSTITUTE TEACHERS PERSONNEL CLASSIFICATION, EVALUATION AND ADVANCEMENT Classification Staff Evaluations Certification of Qualified Evaluators Promotions Reassignments Transfers Resignation and Dismissal Retirement Pre-Retirement Employment Program Reduced Workload Program PERSONNEL EDUCATION AND ACTIVITIES Inservice Education Outside Activities Tutoring Political Activities of School Employees Participation in Community Life Constructive Criticism Conventions, Conferences and Visits Place of Residence of School Employees Gifts to School Personnel Applications for Funding from Sources Outside the PAUSD GRIEVANCES EMPLOYEE CONCERNS REGARDING DISTRICT POLICIES AND PROCEDURES TEACHER TRAINING PROGRAMS TOBACCO-FREE SCHOOL DISTRICT STAFF DEVELOPMENT PLAN MENTOR TEACHER PROGRAM DRUG-FREE WORKPLACE SEXUAL HARASSMENT TECHNOLOGY USE POLICY Download Chapter 7 - MEETING AND NEGOTIATING WITH EMPLOYEE ORGANIZATIONS ( 67K ) RECOGNITION STATEMENT PUBLIC NOTICE POLICY Exclusive Representative Board of Education New Subjects Tentative Final Agreement Reports to Public on Consultation CONSULTATION PROCEDURES Download Chapter 8 - BUSINESS AND OPERATIONS ( 122K ) BUSINESS MANAGEMENT District Budget Accounting Student Body Accounting Attendance Accounting District Insurance Voluntary Student Insurance Contracts Affirmative Action Disbursing Officer School Impact Fees (Developer Fees) PURCHASING AND MANAGING OF EQUIPMENT AND SUPPLIES Purchasing Warehousing and Inventory Control Assignment of Equipment Disposal of Personal Property MAINTENANCE AND OPERATIONS Plant Operations Building and Grounds Maintenance Building and Site Improvements Building Security and Property Protection Motorized Vehicles - Parking Charges for Lost or Damaged Property FOOD SERVICES AUTOMOBILE ALLOWANCES TRANSPORTATION DISASTER PREPAREDNESS PLAN EMERGENCY DRILL Bomb Scare Procedures ENVIRONMENTAL EVALUATION OF SCHOOL DISTRICT PROJECTS PEST CONTROL GUIDELINES RISK MANAGEMENT POLICY Purpose Injury/Illness Prevention Exposure Control of Bloodborne Pathogens Hazardous Materials Communication Download Chapter 9 - COMMUNITY RELATIONS ( 92K ) GENERAL POLICY COMMUNICATION WITH PUBLIC Community Relations Program Public Information Reports to Public Publications PUBLIC PARTICIPATION IN SCHOOLS Parent-Teacher Associations Citizen Advisory Committees Classroom Visitation Campus Visitations Parent/Guardian Concerns Re: School District Employees Gifts or Loans to Schools Gifts of Dedicated Facilities or Improvement to Real Property Contests and Drives Advertising and Soliciting Public Use of School Facilities Parent and Community Involvement Complaint Procedures Regarding Compliance with State and Federal Programs Revised November 2002