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Meetings & Materials  

Board of Education meetings are open to the public. Meetings are cablecast live on Cable Services Channel 28 and webcast live on http://communitymediacenter.net/watch/schedules/. To view on-demand archived meetings please visit http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

Meetings are held at 6:30 P.M. the 2nd and 4th Tuesday of each month in the Board Room at the Palo Alto Unified District Office, 25 Churchill Avenue.

Below you will find Board of Education meeting Highlights, Packets, Minutes, and Presentations. Presentations are posted after they are presented at the scheduled board meeting. Minutes are posted after they have been approved.

Upcoming Meetings:
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Meeting Date
Board Packet*
Minutes
June 17, 2014 PDF  
May 2014 Warrants      
June 3, 2014 Regular Meeting PDF  
Amended Agenda Budget Presentation    
May 27, 2014 Special Meeting - Agenda Only PDF  
May 22, 2014 Special Meeting - Agenda Only PDF  
May 20, 2014 Regular Meeting PDF  
April Warrants      
May 20, 2014 Special Meeting - Local Control Accountability Plan - LCAP PDF  
May 15-16, 2014 Special Meetings - all materials for this meeting were confidential PDF  
May 6, 2014 Regular Meeting PDF  
Summer Projects - Amended      
April 30, 2014 Special Meeting - Agenda Only    
April 22, 2014 Regular Meeting PDF  
March 2014 Warrants Bond Program Presentation    
March 25, 2014 Regular Meeting PDF  

Board Meeting Highlights

  • The Board took action to reelect probationary certificated staff members recommended for permanent status.
  • The Board took action to ratify the signed contract with Leadership Associates.
  • The Board discussed negotiations on renewal of Cubberley lease with the City of Palo Alto.
  • The Board discussed the Common Core State Standards budget.
  • The Board discussed the most recent policy updates from the California School Boards Association. 
  • The Board discussed authorizing the solicitation of bids for the renovation of L-31 and MS (E and K) at Gunn High School.
  • The Board discussed authorizing the solicitation of bids for the Palo Alto High School science moducal classroom retrofit project.
  • The Board discussed authorizing bids for summer maintenance projects.
  • The Board discussed approving addendum no. 3 to the contract with Gilbane Building Company
  • The Board discussed authorizing the purchasing budget for Apple computers during the 2014-15 school year in the amount of $1,461,427.49.
   
February 2014 Warrants      
March 19, 2014 Special Meeting (agenda only) PDF  
March 11, 2014 Regular Meeting PDF  

Board Meeting Highlights

  • The Board voted to confirm their selection of Leadership Associates as the search firm for the superintendency.
  • The Board discussed deferral of action on the thirteenth elementary school planning processs.
  • The Board took action to approve the 2013-14 second interim financial report.
  • The Board took action to choose candidates for the 2014 California School Boards Association delegate assembly election.
   
March 11, 2014, Special Meeting PDF  

Board Meeting Highlights

  • The Board met in closed session pursuant to Government Code 54956 for Real Property Negotiations - Negotiators: Dr. Kevin Skelly, Mrs. Cathy Mak, Dr. Robert Golton; Property: Cubberley, 4000 Middlefield Rd., Palo Alto, CA 94301; Parties: City of Palo Alto and PAUSD; Re: instruction regarding price and terms of payment.
   
March 10, 2014 Special Meeting PDF  

Board Meeting Highlights

  • The Board met to interview three search firms to assist them in the hiring of the next superintendent.  The firms included Leadership Associates, Ray and Associates, and Hazard, Young, and Attea & Associates.  The Board reached consensus to choose Leadership Associates.
   
February 25, 2014 Regular Meeting PDF  

Board Meeting HIghlights

  • The Board discussed the superintendent search process.
  • Staff presented information on the Local Control Accountaibolity Plan (LCAP) Process.
  • The Board discussed approval of DLM Architects' conceptual design for the Central Building Project at Gunn High School, DLM Architects' proposal for schematic design services and overall budget for the project.
  • Staff presented information regarding theenergy conservation program overview and progress report.
  • The Board discussed the second interim financial report.
  • The Board discussed the 2014 California School Boards Association (CSBA) Delegate Assembly election.
   
January 2014 Warrants Update of Second Interim ppt    
Gunn High School Central Building Project      
February 11, 2014 Regular Meeting PDF  

Board Meeting HIghlights

  • The Board took action to approve Board Policy and Administrative Regulation (BP & AR)1312.3 Uniform Complaint Procedure, BP 5145.3 Nondiscrimination/Harassment, and BP 5145.7 Sexual Harassment.
  • The Board took action to approve new middle and high school courses for 2014-15.
  • The Board took action to approve other instructional changes at secondary level - for the solcial justice pathway.
  • The Board took action to approve the charge of the Elementary School Program Advisory Committee.
  • THe Board discussed the approval of the budget transfer and authorization to purchase furniture and equipment for the Media Arts Center and Classroom BUilding at Palo Alto High School.
  • The Board discussed approval of Board Policy 3461-Basic Aid Reserve Fund.
  • The Board discussed recent Board policy updates from the California School Boards Association.
   
February 6, 2014 Board and Superintendent Retreat PDF  
January 28, 2014 Regular Meeting PDF PDF

Board Meeting HIghlights

  • The Board discusssed the 2012-13 Annual Independent Audit Report.
  • The Board discussed an update of the 2013-14 Secondary and Approval of the 2014-15 Blended Course Offerings.
  • The Board discussed the update on courses approved for the 2013-14 school year.
  • The Board discussed approval of new middle school and high school courses for 2014-15.
  • The Board discussed approval of other instructional changes at secondary level-sports career pathway and social justice pathway.
  • The Board discussed other instructional changes at secondary level-physics course name changes and course adjustments.
  • The Board discussed approval of other instructional changes at secondary level-secondary math content shifts, math flow chart update, and math course name changes.
  • The Board discussed approval of other instructional changes at secondary level-English 9A Pilot, Palo Alto High School.
  • The Board discussed proposed revisions to Board Policy and Administrative Regulation (BP & AR)1312.3 Uniform Complaint Procedure, BP 5145.3 Nondiscrimination/Harassment, and BP 5145.7 Sexual Harassment.
  • The Board took action to approve the charge of the Elementary School Program Advisory Committee.
   
December 2013 Warrants      
January 28, 2014 Special Meeting PDF PDF

Board Meeting HIghlights

  • The Board met with administrative staff to discuss the High School Single Plans for Student Achievement.
   
January 14, 2014 Regular Meeting PDF PDF

Board Meeting HIghlights

  • Staff presented a mid-year update toward annual focused goals
  • Staff presented information on the 2013-14 assessment program in lieu of STAR testing
  • The Board discussed planning for the potential thirteenth elementary school; a series of discussions have occurred on this topic
  • The Board discussed authoirzing the solicitation of bids and approval of a construction managmenet services agreement with fs3|Hodges for the Performing Arts Center Project at Palo Alto High School
  • The Board discussed the design update for the Indoor Physical Education and Athletic Facility Project at Palo Alto High School
  • The Board discussed authorizing awarding a contract to School Lunch at Terman Middle School to complete a pilot until June 2014
  • The Board took action to approve its 2014 Committee Assignments for Board members
   
Paly PE/Athletic Facility Project Paly Performing Arts Center Project    
December 10, 2013 Regular Meeting PDF PDF

Board Meeting Highlights

  • The Board took action on school calendars for 2014-15, 2015-16, and 2016-17.
  • The Board took action to approve:
    • The Tentative Collective Bargaining Agreement with the Palo Alto Educators Association
    • The Tentative Collective Bargaining Agreement with the California School Employees Assocation
    • The compensation changes for adult education teachers
    • The compensation changes for non-represented management employees
    • The compensation changes for the non-represented confidential/supervisory employee group
    • The compensation change for the Superintendent.
  • Staff presented an update on the secondary schools counseling program.
  • Staff presented an update on the Safe and Welcoming Schools Initiative.
  • Staff presented information on academic achievement for high school measures.
  • The Board took action to approve the 2013-14 First Interim Financial Report.
  • The Board discussed authorizing a bid for the district managed printing contract.
  • The Board discussed an addendum to the contract with Gilbane Building Company in an amount not to exceed $288,080.
   
PDF November 2013 Warrants PDF Secondary School Counseling Presentation    
PDF College Readiness Presentation (updated) PDF Assessment Program    
December 9, 2013 Special Meeting PDF PDF

Board Meeting Highlights

  • The Board discussed elementary facilities planning.
  • The Board discussed addressing middle school enrollment growth and staff provided an update on discussions with Bowman International School regarding potential acquisition of land and facilities located at 4000 Terman Ave.
   
November 19, 2013 Regular Meeting PDF PDF

Board Meeting Highlights

  • The Board held public hearings on:
    • The Tentative Collective Bargaining Agreement with the Palo Alto Educators Association
    • The Tentative Collective Bargaining Agreement with the California School Employees Assocation
    • The compensation changes for adult education teachers
    • The compensation changes for non-represented management employees
    • The compensation changes for the non-represented confidential/supervisory employee group
    • The compensation change for the Superintendent.
  • Staff presented the 2012-13 parcel tax fiscal report
  • The Board discussed the school calendars for 2014-15, 2015-16, and 2016-17
  • The Board discussed the 2013-14 First Interim financial report
  • The Board took action on the 2013-14 additional resource allocations
  • The Board discussed:
    • The Tentative Collective Bargaining Agreement with the Palo Alto Educators Association
    • The Tentative Collective Bargaining Agreement with the California School Employees Assocation
    • The compensation changes for adult education teachers
    • The compensation changes for non-represented management employees
    • The compensation changes for the non-represented confidential/supervisory employee group
    • The compensation change for the Superintendent.
  • The Board took action on the planning timeline for elementary facilities planning.
  • The Board took action on the proposed vision and mission statements.
  • The Board took action on the County Committee Election for Districts 1 and 5.
  • The Board discussed the call for nominations for the California School Boards Association Delegate Assembly.
  • The Board discussed authorizing an addendum for Ninyo & Moore Specialty Consultants for additional testing and inspection services at Fairmeadow Elementary.
  • The Board took action to authorize a contract for the Miranda Ave. drop off project at Gunn High School to GradeTech, Inc. in the amount of $1,213,800 and for change orders in the amount of ten percent.
   
PDF October 2013 Warrants PDF 2013-14 First Interim Budget Update    
November 19, 2013 Special Meeting PDF PDF

Board Meeting Highlights

  • The Board discussed the elementary Single Plans for Student Achievements.
   
November 5, 2013 Regular Meeting PDF PDF

Board Meeting Highlights

  • The Citizens' Oversight Committee presented information regarding the annual report on the Strong Schools Bond for 2012-13.
  • Staff presented information regarding the annual Stron Schools Bond financial and performance audits.
  • Staff presented information on academic achievement for the SAT, AP, and alumni survey results.
  • The Board discussed the 2013-14 additional resource allocations.
  • The Board discussed the proposed vision and mission statements.
  • Staff presented information about the annual report on School Impact Fees for 2012-13.
  • The Board took action on a declaration of need for emergency permits and short term staffing permits for certificated employees.
   
November 5, 2013 Special Meeting PDF PDF

Board Meeting Highlights

  • The Board discussed elemenatry facilities planning.
   
October 22, 2013 Regular Meeting PDF PDF

Board Meeting Highlights

  • Staff presented the Calendar Advisory Committtee report.
  • The Board discussed the school calendar adoption process, timeline, and considerations/values.
  • The Board discussed the 2013 summer school program and tentative plans for the 2014 summer school program.
  • The Board discussed the proposed mission and vision statements.
  • Staff presented information regarding the Common Core State Standars and Smarter Balanced Assessments.
  • The Board discussed authorizing an addendum to DSA School Inspectors for inspection services at Terman Middle School.
   
PDFSeptember 2013 Warrants PDFRevised Calendar Details Chart    
October 22, 2013 Special Meeting PDF PDF

Board Meeting Highlights

  • The Board discussed the Single Plans for Student Achievements for the middle schools.
   
October 8, 2013 - Regular Meeting PDF PDF

Board Meeting Highlights

  • Staff presented a special education report.
  • Staff presented a report on professional learning.
  • The Board took action to approve project and schematic design for Palo Alto HIgh School indoor physical education and athletic facilities.
  • The Board took action to approve the schematic desig for the science addition project at Palo Alto High School.
  • The Board discussed the most recent board policy updates from CSBA.
  • The Board discussed a variable term waiver for moderate/severe education specialist teacher.
   
PDF Paly Gym Schematic Design PDFStrong Schools Bond Projects    
PDF Palo Alto High School Indoor Physical Education and Athletic Facilities    
September 24, 2013 - Regular Meeting PDF PDF

Board Meeting Highlights

  • Staff presented the enrollment report for 2013-14.
  • The Board took action to approve the 2012-13 ending balance, the budget update for 2013-14, and adopted the appropriation limits for 2012-13 and 2013-14.
  • The Board discussed authorization to issue an addendum to CIS Inc. Speciality Consultants for inspection services at Fairmeadow Elementary.
  • Staff presented the communication initiatives by the Board.
  • Staff presented the Strategic Plan goals and 2013 Growth API.
  • The Board took action to award a contract for window coverings at elementary school sites.
  • The Board took action to certifiy availability of textbooks and instructional materials.
  • The Board took action on a resolution for authorizing signatures.
   
PDFAugust Warrants      
September 10, 2013 - Regular Meeting PDF PDF

Board Meeting Highlights

  • The Board held a public hearing regarding certification of availability of textbooks and instructional materials.
  • Staff presented information regarding professional development for administrators.
  • The Board took action to approve the 2013-14 annual focused goals.
  • The Board discussed approval of project and schematic design for the Palo Alto High School indoor physical education and athletic facilities.
  • The Board discussed approval of the schematic design for the science addition project at Palo Alto High School.
  • The Board discussed the 2012-13 ending balance and the budget update for 2013-14.  The Board discussed adoption of a resolution for the appropriation limits for 2012-13 and 2013-14. 
  • The Board discussed the Special Education Local Plan Area 1 and Community Advisory Committee district representatives.
  • The Board discussed certification of availability of textbooks and instructional materials.

 

 

PDF Amended 2013-14 Focused Goals PDF Paly Gym Schematic Design    
PDF 2013-14 Budget Update PDF Safe Routes to School Partnership    
PDF Palo Alto Teen Mobile Makerspace Project      
September 6, 2013 - Special Meeting PDF PDF

Board Meeting Highlights

  • The Board acted in closed session to deny a request for the board to hear a uniform complaint.

 

 

August 27, 2013 - Regular Meeting PDF PDF

Board Meeting Highlights

  • Staff presented a report on the summer construction program.
  • The Board discussed the 2013-14 annual focused goals.
  • The Board took action to authorize award of a contract for the Gunn High School walkway project to Evra Construction Inc in the amount of $121,500 plus change orders not to exceed ten percent.
  • The Board discussed extension of the Athena Academy lease of the 525 San Antonio site.
  • The Board took action to approve the response to the Grand Jury Report of June 10, 2013.
  • The Board discussed renewal of student teaching and intern agreements.
  • The Board discussed the 2012-13 variable term waiver for the career and technical education teacher.
  • The Board discussed the 2013-14 variable term waiver for the career and technical education teacher.
  • The Board discussed teaching assignments for deparmentalized subjects.
  • The Board discussed the variable term waiver for library media teachers.
  • The Board discussed a declaration of need: emergency permits and short term staffing permits for certificated employees.
   
PDF June 2013 warrants PDF July 2013 warrants    
PDF 2013-14 Annual Focused Goals presentation PDF PAUSD events    
PDF Strong Schools Bond Report PDF Letter to CDE and CSBA regarding Board policies    
August 9, 2013 - Special Meeting PDF PDF

Board Meeting Highlights

  • The Board took action to approve the proposed Student Nutrition Plan for 2013-14.
  • The Board discussed the response to the Santa Clara County Civil Grand Jury Report of June 10, 2013.
  • The Board took action to approve a resolution requesting the Board of Supervisors of the County of Santa Clara to establish tax rate for bonds of the district expected to be sold during fiscal year 2013-14 and authoirzing necessary action.
   
August 1, 2013 - Special Meeting PDF PDF

Board Meeting Highlights

  • This was a closed session meeting of the Board.  The Board took action to reject a claim.
   

* Board Packet files are formatted in Adobe Acrobat. You can download a free copy of Acrobat Reader from Adobe's web site.