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Meetings & Materials  

Board of Education meetings are open to the public. Meetings are cablecast live on Cable Services Channel 28 and webcast live on http://communitymediacenter.net/watch/schedules/. To view on-demand archived meetings please visit http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

Meetings are held at 6:30 P.M. the 2nd and 4th Tuesday of each month in the Board Room at the Palo Alto Unified District Office, 25 Churchill Avenue.

Below you will find Board of Education meeting Highlights, Packets, Minutes, and Presentations. Presentations are posted after they are presented at the scheduled board meeting. Minutes are posted after they have been approved.

Upcoming Meetings:
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Meeting Date
Board Packet*
Minutes
May 26, 2015 Regular Meeting PDF  
April Warrants MATD Presentation    
     
May 12, 2015 Regular Meeting PDF  
       
     
April 21, 2015 Regular Meeting PDF  
March Warrants Board Q&A    
  • The Board took action to approve the reelection of certificated staff members, granting them permanent status.
  • The Superintendent presented information regarding the expansion of the Advance Authentic Research (Science Research Project).
  • The Board discussed new courses for Palo Alto High School for Early Childhood Development.
  • The Board too action to approve a list of items for 2015-16 additional resource allocations.
  • The Board discussed authorizing $175,000 in expanded testing and special inspection services by Matriscop[e Engineering Laboratories for the Palo Alto High School performing arts center project.
  • The Board discussed the award of  selected alternates to Alten Construction for the Palo Alto High School performing arts center projec in the amount of $525,000t.
  • The Board took action to approve the schematic design, budget adjustments, and an addendum to DLM for the library renovation project at Palo Alto High School.
  • The Board took action to approve budget transfers for Strong Schools Bond Projects.
  • The Board took action to adopt a revised school calendar for 2015-16.
  • The Board took action to extend the site leases for Garland and 525 San Antonio for one year.
   
March 31, 2015 Special meeting PDF  
Program Additions (Updated)      
  • The Board met to discuss 2015-16 Additional Resource Allocations. 
  • The Board took action to approve the hiring of two licensed professionals for the high schools.
   
March 24,  2015 Regular Meeting PDF  
February Warrants      
Safe and Healthy High Schools ppt Additional Resource Allocations ppt    
  • Staff presented an update on work occurring to support safe and healthy high schools.
  • The Board discussed approval of the schematic design, project budget adjustment, and addendum no. 22 to DLM for the Library renovation project at Palo Alto High School.
  • The Board discussed budget transfers for Strong Schools Bond projects.
  • The Board took action to authorize the bid of summer maintenance projects.
  • The Board discussed the revision to the adopted school calendar for 2015-16.
  • The Board discussed the appointment of independent auditors for 2014-15.
  • The Board took action to approve the donation of furniture for Palo Alto High School.
  • The Board discussed the extension of site leases for Garland (to Stratford Schools) and 525 San Antonio (to Athena Academy).
  • The Board took action to approve the school bus purchase.
   
March 20 and April 1, 2015 Special Meetings (Agenda only) PDF  
  • On March 20, a majority of the Board met to talk to Gunn High School students during their lunch.
  • On April 1, a majority of the Board met to talk to Palo Alto High School students during their lunch.
   
March 10, 2015 Regular Meeting PDF  
WASC Additional Q&A Second Interim Presentation    
  • The Board took action to accept the Western Association of Schools and Colleges accreditation plan for the two high schools and to approve the Single Plans for Student Achievement budgets.
  • The Board took action to approve the 2014-15 Second Interim Financial Report.
  • The Board discussed the update on 2014-15 Board of Education goals.
  • THe Board took action to authorize the purchase of Apple and Chromebook computers.
   
February 24, 2015 PDF  
Second Interim Presentation January Warrants    
  • The Board discussed the 2014-15 Second Interim Financial Report.
  • The Board took action to approve the new middle school courses for 2015-16.
  • The Board took action to approve updates to Board Policies and Regulations.
  • The Board took action to vote on the 2015 California School Boards Association delegate assembly election.
  • The Board discussed the guidelines for creating a social media policy and regulation.
  • The Board discussed the purchase of Aplle and Chromebook computers.
   
February 17, 2015 Special Meeting PDF  
  • The Board took action to clarify its resolution regarding the parcel tax election.

 

 

February 10, 2015 Regular Meeting PDF  
  • Staff presented information regarding Professional Development.
  • The Board took action to approve the Enrollment Management Advisory Committee charge.
  • The Board discussed recent updates to policies and regulations.
  • The Board discussed new middle school courses for 2015-16.
  • The Board discussed the 2015 Caifornia School Bords Association delegate assembly election.
   
February 10, 2015 Special Meeting PDF  

Gunn High School WASC Report

PowerPoint Presentation

Palo Alto High School WASC Report

PowerPoint Presentation

   
  • The Board met with staff to discuss the Western Association of Schoolls and Colleges accreditation plans for the two high schools.  They also discussed the high schools' Single Plans for Student Achievements budgets.
   
January 27, 2015 Regular Meeting PDF  
Parcel Tax Renewal December Warrants    
  • The Board conducted a public hearing regarding the proposed parcel tax.
  • Staff presented information regarding district mental health and wellness services.
  • The Board took action to approve the resoluition for the proposed parcel tax.
  • The Board took action ot approve the purchase of Dell Chromebook 11 units for Palo Alto High School.
   
January 20, 2015 Special Meeting PDF  
  • The Board met in open session for a workshop on Board and Superintendent protocols.
   
January 13, 2015 Regular Meeting PDF  
  • The Board discussed the parcel tax resolution.
  • The Board discussed the proposed Enrollment Managment Advisory Commitee.
  • Staff presented information regarding the 2013-14 annual independent audit report.
  • The Board took action to approve the program change and revised schematic design for the Central Building at Gunn High School.
  • Staff presented an update on the 2014-15 Annual Focused Goals work plan.
  • The Board discussed the purchase of Dell Chromebook 11 units for Palo Alto High School.
  • The Board took action to approve their 2015 committee assignments.
  • The Board took action to approve their 2014-15 school and program reassignments.
   
December 17, 2014 Special Meeting regarding the parcel tax PDF PDF
  • The Board heard a report from Gene Bregman & Associates regarding the recent community survey about a new parcel tax.
  • The Board discussed parcel tax planning.
   
December 9, 2014 - Board Organizational Meeting and Regular Meeting PDF PDF
November 2014 Warrants Updated First Interim Report    
  • Organizational Meeting:
    • The Superintendent issued the oath of office to new Board members Ken Dauber and Terry Godfrey.
    • The Board elected Melissa Baten Caswell as President for 2015.
    • The Board elected Heidi Emberling as Vice President / Clerk for 2015.
    • The Board elected the Superintendent as Secretary for 2015.
    • The Board discussed nominating the Presidet for the County Committee.
    • The Board discussed Committee Assignments for 2015.
    • The Board discussed School and Program Reassignments for the balance of the 2014-15 school year.
    • The Board took action to approve the Certified Statement of All Votes Cast.
  • The Board discussed the program change and revised schematic design for the Central Building at Gunn.
  • Staff presented information on key findings of the 2013-14 California Healthy Kids Survey and the 2014-15 Palo Alto Reality Check Survey.
  • Staff presented a report on enrollment.
  • Staff presented an update on the 2014-15 Board of Education goals.
  • The Board took action to approve the 2014-15 first interim financial report.
  • Staff presented an overview of the Strong Schools Bond Program.
  • The Board took action to award a contract for the relocation and renovation of a modular building in the corporation yard.
  • The Superintendent presented an update on Office for Civil Rights cases.
   
November 18, 2014 - Regular Meeting PDF PDF
October Warrants PDF 1st Interim Presentation Corrected Assessment Presentation    
  • The Citizen's Oversight Committee presented the Annual Report on the Strong Schools Bond for 2013-14.
  • A presentation was made for the annual Strong Schools Bond Financial and Performance Audits.
  • The 2013-14 Parcel Tax Fiscal Report was presented.
  • The Board discussed the First Interim Financia Report.
  • The Annual Report on School Impact Fees for 2013-14 was presented.
  • The High School Measures Report:  Advanced Placement, SAT, ACT, and the Alumni Survey were presented.
  • The Superintendent presented an update on Office for Civil Rights cases.
  • The Board took action to approve the Cubberley Lease Agreement.
  • The Board awarded the contract for the replacement of the traffic signal at the Miranda and Arastradero entrance at Gunn High School.
   
November 18, 2014 - Special Meeting PDF  
  • Elementary School administrators presented the Single Plans for Student Achievements (SPSAs).
   
November 12, 2014 - Special Meetings PDF  
  • The Board discussed the Cubberley Lease Agreement.
   
October 28, 2014 - Regular Meeting PDF PDF
September Warrants PDF      
  • Staff presented an overview of writing at the elementary level.
  • The Superintendent presented an update on the Office for Civil Rights cases.
  • The Board discussed tenant improvements for Fremont Hills.
  • The Board discussed recent Board Policy updates.
  • The Board adopted a Resolution for a Conflict of Interest Code.
   
October 28, 2014 - Special Meeting PDF  
  • Middle School administrators presented the Single Plans for Student Achievements (SPSAs).
   
October 14, 2014 PDF PDF
Advisory Committee Presentation      
  • The Board discussed establishment of a Superintendent's Minority Achievement and Talent Development Advisory Committee.
  • The Board discussed authorizing a bid for coporation yard projects.
  • The Board took action to approve the Board Policy Review Committee charge statement.
   
September 23, 2014 PDF PDF
Warrants Enrollment Presentation    
Budget Presentation      
  • The Board discussed the revised conceptual design, budget, and addendum for the library renovation project at Palo Alto High School.
  • The Board took action to amend the Superintendent's contract to reflect eight days worked prior to contract start date of August 1, 2014.
  • Staff presented the enrollment report for 2014-15.
  • The Board took action to approve the 2013-14 ending balance, to approve the budget update for 2014-15, to adopt Resolution 2014-15.06, and to adopt the appropriation limits for both 2013-14 and 2014-15.
  • Staff presented the board meeting reporting schedule.
  • The Superintendent updated the Board on Office for Civil Rights (OCR) cases.
  • The Board discussed an addendum for specialty consultants for additional testing and inspection services at Duveneck Elementary School.
   
September 9, 2014 PDF PDF
Budget Presentation Revised Page 11 - Budget    
  • The Board conducted a public hearing regarding availability of textbooks and instructional materials.
  • The Board took action to approve the 2014-15 Board of Education Goals.
  • The Board discussed an amendment to the Superintendent's contract to reflect days worked.
  • The Board discussed certification of availability of textbooks and instructional materials.
  • The Board discussed the 2013-14 Ending Balance and Budget Update for 2014-15 - Resolution 2014-15.06: Adoption of Appropriation Limits for 2013-14 and 2014-15.
  • The Board took action to authorize award of phase 2 of the window covering project at eight elementary school sites.
  • The Board took action to approve Resolution 2014-15.04 regarding local reserve caps.
   
August 26, 2014 PDF PDF
  • The Board discussed goals for the 2014-15 academic year.
  • The Board approved a resolution to include Dr. McGee as an authorizing signatory.
  • The Board discussed an addendum to Gelfand Partners Architects in the amount of $5,964.75 for additional design services at Duveneck Elementary.
  • The Board discussed authorizing solicitation of bids for the replacement of the traffic signal at Miranda and Arastradero at Gunn High School.
  • The Board discussed the annual Declaration of Need for emergency, limited assignment, and short term staffing permits for certification employees.
  • The Board discussed teaching assignments for departmentalized subjects.
  • The Board discussed renewing agreements for student teaching and intern agreements with 24 insittutions.
  • The Board discussed possible adoption of a resolution in opposition to reserve caps.
  • The Board reviewed their Conflict of Interest Code policy as required by the Office of the County Counsel, County of Santa Clara.
   
Warrants June PDF  Warrants July PDF    
August 12-13 Special Meeting PDF PDF
  • The Board met for two days with the Superintendent to discuss goals for the coming school year.
   

* Board Packet files are formatted in Adobe Acrobat. You can download a free copy of Acrobat Reader from Adobe's web site.