Students Parents Community Staff
2010 Measure A - Parcel Tax
About PAUSD
Adult School
Board of Education
Board Agenda
Committee Assignments
How to Address
Meetings & Materials
Policies & Procedures
Superintendent Search
Protocols
Weekly Communication
Committees
Complaint Policies
Donations
Educational Partners
Employment
Fees
Health Council
Local Control Accountability Plan (LCAP)
Public Records Request
Research & Evaluation
Strong Schools Bond
Superintendent
Volunteer!
Youth Community Service
Upcoming Board Agenda(s)
 
Available Packet(s)

June 17, 2014 Packet

 

 

 

 


Place:

BOARD ROOM - ADMINISTRATION BUILDING

25 Churchill Avenue, Palo Alto, CA

Palo Alto Unified
School District
Board of Education

 

Regular Meeting

 

Date:
Time:

Tuesday, June 17, 2014

5:00 P.M. Closed Session, Room A

6:00 P.M. Reception for Dr. Max McGee

6:30 P.M. Open Session, Board Room

Most Board of Education meetings are cablecast live on cable services CHANNEL 28 and webcast live on http://communitymediacenter.net/watch/schedules.  Meetings that are not cablecast or webcast will be recorded and posted online to Meetings & Materials.  Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html.

Should you need special accommodations to participate in the meeting, please contact the Superintendent’s Office at 650.329.3737 or kruegsegger@pausd.org.  Community members wishing to address the Board are allotted THREE minutes per speaker.  Should more than 20 people wish to address any one topic, the Board may elect to allot a shorter time per speaker.  Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.  Materials presented at the Board meeting will be copied and provided to Board members after the meeting. To address the Board of Education, please read the instructions by clicking on the link.

 

 

 

I.

 

CLOSED SESSION

 

 

 

A.

Call to Order

 

 

 

B.

Recess to Closed Session (Conference Room A)            5:00 p.m.

Action

 

 

 

Anyone wishing to address the Board regarding Closed Session items may do so at this time.

 

 

 

 

 

 

 

 

Items listed below may be discussed in closed session.  Items [√] marked are scheduled for discussion at this meeting.  All proceedings are reported to the public in open session where action is taken or staff is given direction.

[√]  1.  ·  Employee Appointment / Employment pursuant to Government Code §54957 – Assistant Principals – Agency Negotiator: Dr. Kevin Skelly

              ·  Employee Employment pursuant to Government Code §54957 – Speech Pathologist – Agency Negotiator: Dr. Scott Bowers

              ·  Employee Appointment / Employment pursuant to Government Code 54957 – Negotiations with unrepresented employee:  Superintendent – Agency Negotiator: Board President

              ·  Employee Appointment / Employment pursuant to Government Code §54957 – Negotiations with unrepresented employee:  Interim Superintendent – Agency Negotiator: Board President

 [√]  2.  Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Two cases. Facts and circumstances of the potential cases are not subject to disclosure pursuant to paragraph (1) of subdivision (e) of Government Code Section 54956.9

[√]  3.   Liability Claims pursuant to Government Code § 54957.1 - Student v PAUSD and Student v PAUSD

[√]  4.   ·  Conference with Labor Negotiator pursuant to Government Code §54957.6, Negotiator: Barb Mitchell; Unrepresented Employee:  Superintendent

·  Conference with Labor Negotiator pursuant to Government Code §54957.6, Negotiator: Barb Mitchell; Unrepresented Employee:  Interim Superintendent

[√]  5.   Conference with Real Property Negotiator pursuant to Government Code §54956 - Negotiators: Dr. Kevin Skelly, Mrs. Cathy Mak, Dr. Robert Golton  Property: Cubberley; 4000 Middlefield Rd., Palo Alto, CA 94301  Parties:  City of Palo Alto and PAUSD  Regarding:  Instruction regarding price and terms of payment

[√]  6.   Employee Discipline/Dismissal/Release pursuant to Government Code §54957

[  ]  7.   Student Discipline

 

 

 

 

 

 

 

II.

 

OPEN SESSION / REPORTS

 

 

 

A.

Approval of Agenda Order

Action

 

 

B.

Superintendent’s Report

Information

 

III.

 

APPROVAL OF CONSENT CALENDAR

Action

 

 

 

These items are considered routine and will be approved in one action without discussion.  If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.

 

 

 

A.

Certificated Personnel Actions

Consent

1

 

 

It is recommended the Board approve the certificated personnel actions as presented.

 

 

 

B.

Classified Personnel Actions

Consent

2

 

 

It is recommended the Board approve the classified personnel actions as presented.

 

 

 

C.

Approval of Warrants

Consent

3

 

 

It is recommended the Board approve the May 2014 warrants as presented.

 

 

 

D.

Approval of Change Orders

Consent

4

 

 

It is recommended the Board approve the May 2014 change orders as presented.

 

 

 

E.

Board Policy Update – 5141.21 Administering Medication and Monitoring Health Conditions

Consent

5

 

 

It is recommended the Board adopt changes to policy to include language clarifying expectations regarding training, indemnification, and use of universal EpiPens by staff volunteers.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

F.

Approval of Schematic Design and Architect Addendum for the Central Building Project at Gunn High School

Consent

6

 

 

It is recommended the Board approve the schematic design with the second story option for the Central Building Project and authorize Addendum No. 20 with DLM Architects for $1,028,650 for design services for the remainder of the project.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

G.

Authorization to Issue Addendums to Specialty Consultants for Additional Services for the Strong Schools Bond Program

Consent

7

 

 

It is recommended the Board authorize addendums in the amount of $5,000 for HP Inspections and $3,800 for TestMarc Solutions.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

H.

Board Policy Update: 6146.11 Alternative Credits Toward Graduation

Consent

8

 

 

It is recommended the Board adopt policy changes which allow designation of the high schools as open campuses to allow the Nanotechnology course being offered in coordination with Foothill College.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

I.

Authorization to Award a Contract for School Lunch at Terman Middle School

Consent

9

 

 

It is recommended the Board approve continuation of the pilot lunch program at Terman and approve a contract with Choicelunch to provide lunches at Terman for the 2014-15 school year.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

J.

Student Nutrition Services Consultant Contract for 2014-15

Consent

10

 

 

It is recommended the Board approve renewing the food services management and consulting contract with Sodexo for 2014-15 in the amount of $1,253,940.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

K.

Child Care Services and Lease Renewal of Premises Contract

Consent

11

 

 

It is recommended the Board approve the lease renewal contract with Children’s Creative Learning Center, Inc.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

L.

Authorization to Issue Addendum No. 19 to DLM for Performing Arts Center Landscape Changes at Palo Alto High School

Consent

12

 

 

It is recommended the Board authorize Addendum No. 19 to DLM Architects in the amount of $5,840.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

M.

Deferred Maintenance Plan Update

Consent

13

 

 

A public hearing and discussion of this item occurred at the June 3, 2014, regular Board meeting.

 

 

 

N.

Appropriation of Strong School Bond Funds

Consent

14

 

 

It is recommended the Board approve appropriation of funds to Strong Schools Bond revenue and expenditures.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

O.

Board of Education Assignments

Consent

15

 

 

It is recommended the Board approve the school liaison and program assignments for the 2014‑15 school year.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

P.

Renewal of Student Teaching and Intern Agreements

Consent

16

 

 

It is recommended the Board approve agreements with 22 institutions for student teachers and interns.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

 

Q.

Extended Field Trip – International

Consent

XX

 

 

It is recommended the Board of Education approve the proposed extended international field trip to China for Palo Alto High School students.

 

 

IV.

 

PUBLIC HEARING

 

 

 

A.

Consideration and Possible Adoption of Resolution No. 2013-14.15 – The Increase in School Facilities Fees and Adoption of CEQA Notice of Exemption

 

(31)

 

 

The Board will conduct a public hearing for this item, which appears for action later on the agenda.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

V.

 

ACTION / DISCUSSION / INFORMATION ITEMS

 

 

7:00 p

A.

Public Employee Appointment/Employment: Appointment of New Superintendent

Action

17

10

 

The Board will consider approving the appointment of Dr. Glenn “Max” McGee for the position of Superintendent.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

7:10 p

B.

Public Employee Appointment/Employment: Consideration and Approval of Contract for New Superintendent

Action

18

10

 

The Board will consider approving the employment agreement with Dr. Glenn “Max” McGee for the position of Superintendent.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

7:20 p

C.

Public Employee Appointment/Employment: Appointment of Interim Superintendent for the Month of July 2014

Action

19

5

 

The Board will consider the appointment of an Interim Superintendent for the month of July 2014.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

7:25 p

D.

Public Employee Appointment/Employment: Consideration of Contract Provisions for Interim Superintendent for the Month of July 2014

Action

20

5

 

The Board will consider approving a contract and stipend provisions for an Interim Superintendent during the month of July 2014.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

7:30 p

E.

Resolution Regarding Office for Civil Rights Case Review/Appeal

Action

21

45

 

The Board will consider adopting a resolution regarding the Office for Civil Rights.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

8:15 p

F.

Negotiations on Renewal of Cubberley Lease with the City of Palo Alto

Discussion

22

30

 

The Superintendent will present an update and his recommendations.

 

 

8:45 p

G.

Local Control Accountability Plan (LCAP)

Action

23

10

 

The Board will consider approving the LCAP.  This item was initially discussed in a Study Session held on May 20, 2014, and a public hearing and further discussion occurred at the June 3, 2014, regular Board meeting.

 

 

8:55 p

H.

Review and Summary of Annual Focused Goals Work

Information

24

20

 

Staff will review progress on the year’s goals. 

 

 

9:15 p

I.

Update Regarding Palo Alto High School Indoor Physical Education and Athletic Facilities

Discussion

25

45

 

Staff will present additional information about the status of the Play Gyms Project, answer Board questions, and give consideration to future Board actions.

 

 

10:00 p

J.

Approval of Authorized Expenditure Increase for the Palo Alto High School Indoor Physical Education and Athletic Facilities Project (“Paly Gyms Project”)

Action

26

10

 

The Board will consider approving increasing this expenditure by $100,000.  The Board will be asked to waive their two meeting rule for this action.

 

 

10:10 p

K.

Proposed PAUSD Budget for 2014-15 and Accompanying Resolutions

Action

27

15

 

The Board will consider adoption of the 2014-15 budget.  Resolutions cover the Property Fund, Budget Transfer Authority for 2013-14, Budget Transfer Authority for 2014-15, and Interfund Borrowing for 2014-15.  A public hearing and discussion of this item occurred at the June 3, 2014, regular Board meeting.

 

 

10:25 p

L.

Appointment of Members to the Citizens’ Oversight Committee for the Strong Schools Bond

Discussion

28

5

 

The Board will discuss the reappointment of Todd Collins, Catharine Garber, Bruce Whitson, James Cowie, Walt Hayes, and Arainne Teherani, and the appointment of Daniel Sin-Yew Teo.  This item will return in August for action.

 

 

10:30 p

M.

Authorization to Award Contract for Jordan Athletic Site Improvements

Action

29

5

 

The Board will consider awarding a contract to the lowest responsive, responsible bidder and authorizing execution of change orders as necessary in an amount not to exceed ten percent of the total contract amount.  Bids are due on June 12 and the award will be announced and posted as soon as possible thereafter.

 

 

10:35 p

N.

Bid Award for Managed Printing Services

Action

30

2

 

The Board will consider awarding a bid to Hewlett-Packard in the amount of $739,335.

 

 

10:37 p

O.

Consideration and Possible Adoption of Resolution No. 2013-14.15 – The Increase in School Facilities Fees and Adoption of CEQA Notice of Exemption

Action

31

2

 

The Board will consider approving the increase to facilities fees and adoption of CEQA Notice of Exemption to increase the impact fee on residential development from $3.20 to $3.36 per square foot and on commercial/industrial development from $0.51 to $0.54.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

10:39 p

P.

Authorization to Contract for 2014-15 with fs3|Hodges for Bond Program Management

Action

32

2

 

The Board will consider authorizing a contract with fs3|Hodges in an amount not to exceed $1,114,398 for Bond Program Management in 2014-15.  This item was discussed at the June 3, 2014, regular Board meeting.

 

 

VI.

 

BOARD MEMBERS’ REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION

 

 

10:41 p

 

This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities, or personnel.

 

 

 

A.

Reports

 

 

 

B.

Correspondence

 

 

 

C.

Operations

 

 

 

 

Possible Future Board Agenda Items

Board members may suggest items for placement on future agendas.

 

 

 

D.

Acknowledgements and Recognition

 

 

 

E.

Board Calendar

 

 

 

 

The next regularly scheduled meeting of the Board will occur on August 26, 2014. 

 

 

VII.

 

ADJOURN

Consensus

 

 

 

 

 

 

 

                                                                                               

 

 

 

 

 

 

 

-