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Public Records Requests

May 22, 2012 Press Release - Superintendent Statement on the Brown Act and Public Records Act Requests

As a public agency, PAUSD adheres to the California Public Records Act which requires that governmental records shall be disclosed to the public, upon request, unless there is a specific reason not to do so.  Permissible exemptions from disclosure include documents that invade an individual’s right to privacy (e.g., privacy in certain personnel, medical or student records) or hinder the government’s need to perform its assigned functions in a reasonably efficient manner (e.g., maintaining confidentiality of investigative records, official information, records related to pending litigation, and preliminary notes or memoranda).

Submitted Requests


Recent requests and the documents which were disclosed are available below.  Click on a link to obtain more detail.

Date of Request Requested By Topic Status Disclosed Material
Ongoing

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members March 2014
 

William Johnson,

Palo Alto Weekly

Investigation of sexual harassment allegations of an employee at Palo Alto High School Complete
Ongoing

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members February 2014
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages March 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages February 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages January 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages December 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages November 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages October 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages September 2013
Ongoing

Angela Ruggiero

Palo Alto Daily Post

IC Messages August 2013
Jan 2014

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members Ongoing
Nov/Dec 2013

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members

Ongoing

(This is second half)

Nov/Dec  2013

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members Ongoing
February 18, 2014

William Johnson

Palo Alto Weekly

"Transcripts of interviews with 'students of color'” Completed
October 2013

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members Ongoing
NA NA Joint Letter from CDE/CSBA regarding status of review of bullying policies NA
November 20, 2013

William Johnson,

Palo Alto Weekly

Materials provided to district administrators, teachers and parents relating to how new complaints of bullying should be handled prior to adoption of new board policies Completed
November 20, 2013

William Johnson,

Palo Alto Weekly

Communications regarding California Department of Education pertaining to the special education audit Completed
September 2013

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members Ongoing
August 2013

William Johnson,

Palo Alto Weekly

All emails between Board members and Cabinet members Ongoing
July 2013

Angela Ruggiero

The Daily Post

Total cost for the law firm representing the district of Office for Civil Rights Investigations for 2012 and 2013. Completed
September 3, 2013 Larry Caliste of School Research Project List of all current teachers, faculty and staff of the Palo Alto Unified School District and to include the name, work mailing address, work email address and phone number. In progress  
August 1, 2013 - present Angela Ruggiero, Daily Post

Copies of documents from the Palo Alto Unified School District for all communications or written documents including infinite campus messages, these are mass emails sent out to large groups of parents by any administrator in the district. I also request all emails that you, Superintendent Skelly, send out to principals of schools regarding changes in school or district policies. We request that we receive these emails starting from Aug. 1, 2013 and future correspondences.

Ongoing  
June 2012 - present William Johnson, Palo Alto Weekly All emails between Board members and Cabinet members Ongoing Link to Dropbox of Files
May 7, 2013 - present Angela Ruggiero, Daily Post Copies of documents from the Palo Alto Unified School District for all communications or written documents including emails, between the school district board members and the cabinet
members starting from April 1, 2013 and future correspondences.
Ongoing Please see link above
July 12, 2013 Enrique Martinez Records related to public works contracts that were awarded by the Palo Alto Unified School District under which R. Lowy Fire Protection, Inc. served as either the general contractor or a subcontractor, and performed work in connection with the execution of a public works project at any time from approximately August 2012 to the present. In progress  
July 12, 2013 Angela Ruggiero, Daily Post Documents relating to the total cost for the Palo Alto Unified School District for the U.S Department of Education, Office for Civil Rights investigations for 2012 and 2013 so far. This includes but is not limited to, school and district staff time spent being
interviewed by the Office for Civil Rights investigators, legal fees and any other related expenses.
Completed 8/22/13 Hard copies of redacted legal bills are available in the Business office
June 23, 2013 Wayne Martin A list of principals of the PAUSD schools for as far back as records exist including school name, start date and end date. Completed 7/17/13
May 28, 2013 Matthew W. Johnson Construction documents related to the Palo Alto High School New Classroom and Media Arts Project  Completed 6/20/13 Hard copies available in the Business office
May 7, 2013 Catherine Kirkman

- Data on a per-course basis on grade distribution, including but not limited to Ds and Fs awarded to Black and Latino students.  

- Enrollment statistics for Black and Latino students in Honors or AP courses.  

Completed 6/25/13
May 7, 2013 Angela Ruggiero, Daily Post Copies of documents in possession of the Palo Alto Unified School District, or its attorneys, for all communications or written
documents including emails, between the District and the United States Office for Civil Rights pertaining to case #09-13-1195, #09- 11-1337 and #09-13-1224. This would include responses for OCR data requests received in the future for these cases.
The Daily Post also requests any future letters or correspondences from the OCR on any topic including new investigations of the district.
In progress Please see March 18 & 22 and April 12 requests below
April 22, 2013 Lori Parrish, Tamalpais Union High School District A copy of the organization chart for the IT department at PAUSD Completed Please contact Human Resources to obtain this data
April 16, 2013 Angela Ruggiero, Daily Post Pre-K and K enrollment numbers for 2013-14 and Office for Civil Rights complaint letters for cases 09-13-1195 and 09-13-1224 In progress

Please contact the Central Attendance department for enrollment data

 

    

 

April 15, 2013 Ken Dauber

The underlying data for the strategic plan survey in a csv file or in electronic form of some kind, such as an Excel file.

Completed for portions that do not require redactions 

May 3, 2013

      

 

   

April 12, 2013 William Johnson, Palo Alto Weekly 1. All communications or other written documents, including emails, between the District and the Office for Civil Rights pertaining to OCR case #09-13-1195, including forthcoming responses to the OCR's "Data Request" dated April 10, 2013.
2. All communications or other written documents, including emails, between the District and the Office for Civil Rights pertaining to OCR case #09-13-1224, including responses to any OCR "Data Request" received in the future.
In progress

1.

 

2. ; the data request file can be obtained from the Human Resources department

April 9, 2013 Kevin T. Snider, Pacific Justice Institute "Writings" regarding Day of Silence Covenant Signing Completed
April 1, 2013
Angela Ruggiero, Daily Post Form 700s for all school board members Completed 4/8/13
March 22, 2013 William Johnson, Palo Alto Weekly All communications or other written documents, including emails, received since February 15, 2013 from the Department of Education Office for Civil Rights (OCR) pertaining to the materials submitted to OCR by the District, its employees or its attorneys pursuant to the Resolution Agreements for OCR case numbers 09-11-1337 and 09-12-1428.
In progress Please see files for March 18 request below
March 18, 2013 William Johnson, Palo Alto Weekly

1.All documents provided to the U.S. Department of Education Office for Civil Rights (OCR) by the District (or its attorneys) pertaining to case numbers 09-11-1337 and 09-12-1428.

2.All communications or other written documents, including emails, related to the OCR complaint, investigation, Resolution Agreement, written findings and/or report in OCR case numbers 09-11-1337 and 09-12-1428 to or from Holly Wade. This request specifically does not include communications with the complainants.

3.All reports, findings, or decisions prepared by school site or district personnel pursuant to procedures set forth in PAUSD’s BP 5145.3 and AR 5145.7, including all the required reports made to the Superintendent or his designee pursuant to these policies, made between January 1, 2011 and today's date.

4.The log of complaints maintained by the district's compliance officer pursuant to the Uniform Complaint Procedure (AR 1312.3) showing all complaints made between January 1, 2011 and today's date.

5.All e-mails or other written communications sent to or from the Duveneck Elementary School principal , containing the words “bully,” “bullying,” “bullied,” “harass," harassing,” or “harassment” between January 1, 2011 and today’s date.

6.All e-mails or other written communications sent to or from the three middle school principals containing the words “bully,” “bullying,” “bullied,” “harass," harassing,” or “harassment” between January 1, 2011 and today’s date.

7.Calendars of Kevin Skelly, Charles Young and Holly Wade for April 30, 2012.

In progress

1/2.  

 

4.

 

5. Dropbox link to responsive files

 

6. These emails are available in hard copy at the Superintendent's office

 

7.

February 28, 2013 Terri Lobdell, Palo Alto Weekly I'd like to be sure I understand that when Greg talks about data showing how successful the Solution Teams are, that there is actually no quantitative data or other written information (documentation, report, analysis, evaluation, surveys, communications from students or parents, etc.) about Jordan's experience and results with this Solution Team approach. If there is written data or other written information about the Solution Tetam experience or results, I'd obviously be interested in seeing a copy of it; by this inquiry, I hereby request copies of any such data or documents pursuant to the Public Records Act. All documents requested were confidential  
February 27, 2013 Kristen O'Neill, Data Research Partners A listing of all Palo Alto Unified School District’s employees first, middle and last names including their title/position, and primary campus location. Completed 3/7/13 Hard copies available in the Human Resources office
February 11, 2013 William Johnson, Palo Alto Weekly Legal bills from Lozano Smith and Fagen Friedman and Fulfrost Completed 2/26/13 Hard copies available in the Business office
February 6, 2013 Bay Area News Group Annual request for cost of compensation for all full and part time employees and all elected and appointed officials of Palo Alto Unified School District for calendar year 2012. Completed Please contact Human Resources to obtain this data

January 31, 2013

 

William Johnson, Palo Alto Weekly 1.All Resolution Agreements executed by Kevin Skelly with the U.S. Department of Education Office of Civil Rights (OCR) between January 1, 2008 and today’s date.
2.All letters from the Office of Civil Rights to Kevin Skelly that include complaints or allegations against PAUSD or findings of OCR investigations related to the above-referenced Resolution Agreements.
Completed 2/5/13 and 2/19/13

1.

 

2.

January 7, 2013 Terri Lobdell, Palo Alto Weekly All the data from Infinite Campus for the secondary schools (middle and high) for the past three years (starting with 2010-11) recorded in the 10 categories: bullying, harassment, disruption, defied authority, roughhousing, teasing, caused physical injury; caused, attempted, or threatened physical injury; other, property damage
   
December 3, 2012 Marc Babin Documents sufficient to establish, for each grade K through twelfth, inclusive, the number of minutes of physical education each ten schooldays provided to students Completed 12/18/12
November 8, 2012 Jennifer A. Reisch, Equal Rights Advocates Title XI related documentation for the District. Completed 12/5/12 Link to Google Drive repository of files

 

September 8, September 17 and December 14, 2012

Terri Lobdell, Palo Alto Weekly Survey Data Needed:
• PARC survey results from JLS (2008-date). Also, the PowerPoint presentation of the resultsfor Terman and Jordan is one helpful way to look at the issue, but as we discussed, we’d also like to look at the raw survey data. PerhapsDiana Wilmot could be helpful with getting us this. Let me know.
• PARC survey results for Gunn and Paly since 2008.
• Most recent CHKS survey results.
Documentation of Bullying Incidents:
• Documents recording, presenting or discussing the number and/or type of bullying incidents reported within the district in the past five years.
District Communications with School Sites about Bullying Prevention, Policies and Procedures:
• Written communications during the past five years between the district and the school sites (principals, teachers, guidance counselors or other professional staff) regarding anti-bullying policies, programs, trainings, reporting and complaint procedures, interventions in bullying incidents, disciplinary or other corrective measures to be utilized in bullying situations, criteria for when to contact district officials about a bullying situation, and any other matter regarding the subject of bullying policy, trainings and procedures for handling bullying reports and incidents.
Bullying Prevention Efforts:
• Documents that summarize, describe or discuss what the various Palo Alto schools are doing in terms of bullying prevention programs, efforts and initiatives within the past five years.

Completed 10/1/12, 10/4/12, 10/11/12, 10/18/12, 10/23/12, 11/5/12, 12/10/12 and 1/16/13
June 11, 2012 Ken Dauber All documents and communications mentioning or on the topics of guidance counseling, the Gunn Review Workgroup or other committees relating to guidance counseling, teacher advisory, communications with Palo Alto high school on the topic of guidance counseling and/or teacher advisory, We Can Do Better Palo Alto, Ken Dauber, Michele Dauber, Shashank Joshi, and the PAUSD school board between March 25 and June 11, involving 25 PAUSD staff members.

Completed

July 26, 2012

 

May 22, 2012 Ken Dauber All communications with PAUSD staff sent between May 1 and 22 that mention Ken Dauber, Michele Dauber, or any other members of We Can Do Better Palo Alto identified as such. Request too broad to be completed  
May 17, 2012 Ken Dauber Copies of all communications sent between Katya Villalobos and staff about comparisons between student survey responses at Paly vs. Gunn, the Gunn counseling improvements, the committee formed, the membership of that committee, and all reactions received. Completed
May 16, 2012 Ken Dauber All communications relating to an email to the Board from the Superintendent dated April 10, 2012, entitled "Publication about district activities."

Completed

July 26, 2012

May 16, 2012 Jen Nowell, Palo Alto Daily Post Past two years of confidential weeklies from Kevin Skelly to the Board

Completed

July 2, 2012

   
May 14, 2012 Ken Dauber All communications between the Board and district staff and other Board members on the subject of the "Gunn Guidance Services" email, including but not limited to any drafts or review requests sent to you prior to the sending of the email Completed
May 8, 2012 William Johnson, Palo Alto Weekly All Confidential Weekly memos since March 2011 and other non-public communication since March 2012 between Kevin Skelly and the Board of Education; all communications between Katya Villalobos regarding Counseling Programs, Challenge Success and Denise Pope since March 2012 Completed
May 6, 2012 Michele Dauber All forms of communications and work product relating to twelve topics between PAUSD staff members, PAUSD Board members and the PTAC officers from August 1, 2011 to May 6, 2012

Completed

July 26, 2012

 

 

     

     

May 1, 2012 Ken Dauber Email communication between District consultant Kelun Zhang and PAUSD staff

Completed

May 21, 2012

 
April 23, 2012 Ken Dauber Email communication between Board member Barb Mitchell and PAUSD staff between April 1-23, 2012

Completed

May 14, 2012

   

 

How To Make a Request

All public records requests should be made in writing.  The district will respond within ten days to acknowledge receipt of the request and provide a timeline when the information can reasonably be disclosed.

For more information, please see:
The Pocket Guide to the California Public Records Act


Revised September 2013